Office Experience Coordinator

Job Summary

The Office Coordinator ensures the smooth day-to-day operation of the office while delivering a professional and welcoming front-of-house experience. The role coordinates office administration employee services facilities requests vendors and building management to maintain a safe organized and efficient workplace.

Key Responsibilities

Reception and Front of House

Welcome visitors clients and employees professionally and manage the reception and common areas.

Manage the main phone line messages mail couriers and deliveries.

Coordinate visitor access parking passes and relevant security procedures.

Office Administration

Manage office supplies pantry items and stationery including inventory tracking and ordering.

Maintain office records schedules contact lists and administrative documentation.

Coordinate new-joiner office readiness including access cards desk setup and welcome arrangements.

Manage schedules for office service providers including cleaning pantry and landscaping teams.

Coordinate meeting-room setups internal meetings small events and office activities.

Facilities Coordination

Act as the main contact for building management security cleaning maintenance teams and other office service providers.

Log track and follow up on repairs air-conditioning issues cleaning requests and safety concerns.

Coordinate preventive maintenance and help ensure the workplace meets health and safety standards.

Ensure meeting-room equipment and office facilities are functional and ready for use.

Handle other reasonable requests required to maintain an effective office environment.

Qualifications and Experience

Bachelors degree or equivalent qualification.

At least 5 years of experience in office coordination office management reception or administrative support.

Basic knowledge of facilities coordination or a clear willingness and ability to learn.

Proficiency in Microsoft Outlook Word and Excel.

Strong communication skills in English and Arabic.

Key Competencies

Professional welcoming and customer-service focused.

Organized proactive and able to manage multiple priorities in a fast-paced environment.

Strong interpersonal coordination and problem-solving skills.

Positive reliable and collaborative team player.