Office Coordinator
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Job Summary
Role Overview
The Office Coordinator will provide essential administrative coordination and operational support to the Hospitality division. This is a pivotal role within a small fast-paced team requiring a highly organised proactive individual who can manage multiple priorities support senior stakeholders and help ensure the smooth day-to-day running of the department.
The role will act as the central point of coordination across internal teams and external partners supporting hospitality development F&B initiatives and operational planning.
Key Responsibilities
- Administrative & Office Support
- Provide comprehensive administrative support to the Hospitality leadership team including calendar management meeting coordination and document preparation.
- Manage correspondence filing systems and document control for hospitality and F&B-related materials.
- Prepare presentations reports trackers and meeting minutes as required.
- Coordination & Team Support
- Act as the main point of contact for the Hospitality division liaising with internal departments such as Development Finance Design Legal and Procurement.
- Coordinate with external consultants operators designers and advisors to support project workflows.
- Assist with the organisation of workshops site visits and stakeholder meetings.
- Project & Operational Assistance
- Support hospitality and F&B projects by maintaining trackers timelines and action logs.
- Assist with budget tracking invoice processing and follow-ups in coordination with Finance.
- Help manage contracts proposals NDAs and consultant documentation.
- General Office Management
- Support day-to-day office operations for the Hospitality team including office supplies systems access and onboarding of new team members.
- Ensure hospitality team processes are followed and continuously improved where possible.
- Handle ad hoc tasks and requests to support the wider division as needed.
Skills & Experience
- 36 years experience in an Office Coordinator Executive Assistant or Administrative role ideally within hospitality real estate development or a corporate environment.
- Strong organisational and multitasking skills with excellent attention to detail.
- Confident communicator with the ability to engage professionally with senior stakeholders.
- Proficient in Microsoft Office (Word Excel PowerPoint Outlook) and Documentation Management Systems
- Ability to work independently in a small team environment.
Preferred
- Experience within hospitality F&B real estate development or mixed-use projects.
- Familiarity with consultant coordination and basic project support.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
