Lead Executive Assistant

Executives Support & Coordination:

• Proactively execute a broad variety of administrative and personal tasks for the CEO CPO VPC including but not limited to: managing an extremely active calendar of meetings submitting expense reports arranging complex and detailed travel plans itineraries and agendas.

• Plan coordinate and ensure the CEO & C-Level schedules are followed and respected.

• Provide a gatekeeper and gateway role creating win-win situations for the CEO & his directs.

• Prioritize conflicting needs; handle matters expeditiously proactively and accommodate ad-hoc requests sometimes outside regular work hours.

• Maintain discretion and confidentiality in relationships with all C-Level Executives.

• Prepare and compose correspondence on behalf of the CEO as requested.

• Manage Workday & Email administrative responsibilities on behalf of the CEO.

• Ownership of meeting room bookings for internal external and DH stakeholders.

Stakeholder Engagement & Relationship Management

• Work closely and effectively with the CEO & the relevant stakeholders to keep him well informed of upcoming commitments and responsibilities following up appropriately.

• Establish and maintain healthy relationships with cross-functional business partners (Travel Finance Facilities P&C IT etc) to support the team programs and goals.

• Take a wide range of unsupervised prioritization decisions which helps keep the organization moving forward in an efficient manner being a crucial partner in driving overall organization productivity & efficiency by focusing the executives time on strategic priorities.

• Managing and executing engagement initiatives for the wider teams as per ExCo requirements with the main aim of fostering a positive work environment in the relevant functions and resulting in increased eNPS.

Event Management & Logistics

• Manage and facilitate ExCo local regional and global events governance and logistics i.e summits regional and global town halls team building offsites etc.

• Recognize ExCo offices requirements and facilitate the procurement of equipment as necessary in accordance with the requests and directives of ExCo.

• Comprehensive management of corporate and leisure events as well as offsites for ExCo ensuring seamless execution from planning to post-event follow-up.

Communication & Documentation

• Oversee the team budget petty cash corporate credit cards track invoices and advocate for more if necessary to ensure continuous smooth operations.

• Creating or compiling the relevant decks/documents/templates for meetings town halls or summits when necessary.

• Manage investors DH entities and external visits governance while ensuring the involved executives are briefed well prepared and aware of the officials/investors/visitors profiles.

• Oversee ExCo committees cadence and attendance minutes taking and distributing key decisions related to the companys OKRs with the relevant stakeholders.

Project Management & Process Improvement

• Manage and execute a variety of special projects sponsored by ExCo alongside with the EA team some of which may have organizational impact.

• Championing internal processes improvements leading and collaborating on initiatives that result in streamlined workflows enhanced productivity and reduced SLAs for C-level transactions and across various operational aspects of the organization.

• Build and maintain the companys internal regional knowledge portal including updating content access restrictions portal design and education.

• Creating projects artifacts defining project scopes drawing Gantt Charts and building decks for senior audiences.

• Identify report and follow-up on workplace inadequacies while ensuring internal meeting rooms events setup are completed as per requirements.

• Communicate performance expectations and deliver feedback during performance review cycles.

Team Management & Development

• Manage and lead -by example- direct reports fostering a collaborative and growth-oriented work environment to ensure seamless support for other C-Level Executives.

• Support the effectiveness development and growth of the team through knowledge sharing advocacy empowering and mentorship; varying across the needs of each team member.

• Ensure a team-wide load balance at all times.

• Establish and iterate on the EAs team brand mission and vision.

• Manage administrative responsibilities for directs including time-off approvals and balance Workday management and team resource maintenance.

• Support the team with their every day tasks when needed.

Remote Work :

No

Employment Type :

Full-time