Executive Assistant

ITP Media Group

Job Location:

Dubai - UAE

Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites portals social media platforms events conferences award ceremonies magazines books and social media influencers agency. We are one of the largest media companies in the Middle East with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out Arabian Business Harpers Bazaar and Construction Week.

The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills organisation skills and a professional presentation. If you have previous experience as an Executive Assistant a Personal Assistant or as a Senior Administrative Assistant and have familiarity within the media industry wed like to meet you.

Requirements

Key Responsibilities

The Executive Assistant will primarily be responsible for but not limited to the following:

Manage the senior managements calendar schedule meetings and produce agendas
Take meeting actions points and follow them up with the senior management team
Book travel and prepare complex travel itineraries including arrangement of flights accommodation visas and transfers
Maintain a high level of awareness of internal priorities and support required
Develop and maintain a comprehensive knowledge of the company providing excellent support to senior management
Manage senior management report and update requests ensuring information is garnered in a timely and accurate manner
Manage senior managements expenses and petty cash
General admin support to senior management including drafting letters emails reports bill payments
Conduct ad hoc comprehensive research
Attend high profile events as requested by senior management
Build relations with key staff in order to glean updates and data quickly upon request
Support corporate team with duties including content updates event management research and other ad hoc duties
Support ad-hoc projects requested by senior management

Person Requirements

Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word and MS Excel)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to take initiative and be proactive
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
Flexible schedule to accommodate occasional evening and weekend hours

Qualifications & Experience:

4 years of experience in a similar position
Min. High School Diploma/GCSE

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites portals social media platforms events conferences award ceremonies magazines books and social media influencers agency. We are one of the largest media companies in th...

Requirements

Key Responsibilities

The Executive Assistant will primarily be responsible for but not limited to the following:

Manage the senior managements calendar schedule meetings and produce agendas
Take meeting actions points and follow them up with the senior management team
Book travel and prepare complex travel itineraries including arrangement of flights accommodation visas and transfers
Maintain a high level of awareness of internal priorities and support required
Develop and maintain a comprehensive knowledge of the company providing excellent support to senior management
Manage senior management report and update requests ensuring information is garnered in a timely and accurate manner
Manage senior managements expenses and petty cash
General admin support to senior management including drafting letters emails reports bill payments
Conduct ad hoc comprehensive research
Attend high profile events as requested by senior management
Build relations with key staff in order to glean updates and data quickly upon request
Support corporate team with duties including content updates event management research and other ad hoc duties
Support ad-hoc projects requested by senior management

Person Requirements

Knowledge of office management systems and procedures
Proficiency in MS Office (MS Word and MS Excel)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to take initiative and be proactive
Ability to work independently and as part of a team
Ability to handle confidential information with discretion
Flexible schedule to accommodate occasional evening and weekend hours

Qualifications & Experience:

4 years of experience in a similar position
Min. High School Diploma/GCSE

Company Industry

IT Services and IT Consulting

Key Skills

Time Management
Microsoft Office
Organizational skills
Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
Calendar Management
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar
Google Suite

Apply Now

About Company

ITP Media Group

ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 100 brands. The company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media p ... View more

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